Calendar Event QR Code Generator
FreeCreate a QR code that adds a calendar event when scanned. Event name, date, time, location — all pre-filled. Free, works on iOS and Android.
What's next
Settings guide
Event fields you can include:
| Field | Notes |
|---|---|
| Event title | Keep concise — this is the calendar entry title |
| Start date/time | Include timezone if the event spans time zones |
| End date/time | If omitted, many apps create a 1-hour event |
| Location | Address or venue name — appears in calendar and links to maps |
| Description | Short note, URL, or instructions |
| All-day event | Toggle for full-day events without specific times |
Timezone handling: If your event attendees are in multiple time zones, specify the event timezone explicitly (e.g., UTC-5 for Eastern Standard Time). Without a timezone, some calendar apps assume the device's local timezone, which can display the wrong time for attendees in other regions.
Test before printing: Scan the QR with your own phone and verify the event adds correctly with the right date, time, and title. Then test on a second platform (if iOS, test on Android) to confirm cross-platform compatibility.
Format comparison
Calendar QR vs "Add to Google Calendar" link on a website: A Google Calendar link only works for Google Calendar users and requires a web browser. A VEVENT QR code works with any calendar app on iOS and Android. For print materials where you cannot know which calendar app the audience uses, the iCalendar format is the correct choice.
Calendar QR vs URL QR to an event registration page: A URL QR links to a webpage about the event. A calendar QR directly saves the event to the phone. Use the URL QR for events requiring registration or more information; use the calendar QR for events where you just want to save-the-date into the recipient's calendar immediately.
How it works
Enter event details
Fill in the event title, start and end date/time, location, and any description or notes to include.
Generate and test
The QR code renders. Scan it with your phone to verify the calendar app opens with the correct pre-filled event details.
Download and use on print materials
Download as SVG for poster-sized or card-sized print. Include a label like 'Scan to add to calendar' to prompt scanning.
About this format
A calendar event QR code lets anyone add an event to their phone's calendar by scanning a printed code — no typing the event name, start time, end time, or location. The calendar app opens with all the details pre-filled; the person taps Add and the event is saved.
The format is VEVENT — part of the iCalendar standard (RFC 5545). iOS Calendar, Google Calendar, Android Calendar, and Outlook on mobile all handle VEVENT data encoded in QR codes. It is a universal standard, not tied to any specific platform.
Put it on event posters, invitations, conference badges, table cards, or email newsletters. Instead of "Add this date to your calendar: December 12, 2025, 7–9pm, The Grand Hall, 123 Main St" in print, a QR code saves all of it automatically.
For conferences and multi-session events, generate a separate QR code for each session and display them in the agenda. Attendees scan the sessions they plan to attend and build their personal schedule from the printed program — no app, no registration wall.